Job Description

About Us:

NYSTEC is a nonprofit technology consulting company, advising agencies, organizations, institutions, and businesses since 1996. We’re independent and vendor-neutral, so we have our clients’ best interests at heart. At NYSTEC, we know that we succeed when individuals and teams flourish personally and professionally, so our benefits and perks support that mindset.

About the Role:

The payroll coordinator is a member of the finance team who will ensure accurate processing and recording of the company's payroll, provide timely and accurate financial information, and participate in data entry payroll processing. Under the direction of the controller, the payroll coordinator increases the organization’s effectiveness with timely and accurate payroll processing by investigating and resolving payroll issues, and by ensuring strict compliance with company and regulatory standards.

Key Responsibilities

• Prepare the biweekly disbursement of multistate payroll to employees, including benefits and taxes consistent with federal and state wage and hour laws.
• Ensure that all payroll transactions are processed accurately and timely.
• Ensure that systems are set up and updated to reflect current employee base, including wages, taxes, benefits, and paid time off (PTO).
• Support payroll-related leave management processes.
• Complete various payroll-related administrative duties.
• Reconcile payroll prior to transmission and validate reports.
• Monitor fringe benefit deductions and 403(b) contributions.
• Maintain payroll files and backup documentation.
• Maintain and update payroll processing documentation.
• Remain current on state and federal payroll and benefits regulations.
• Research and resolve payroll issues and respond promptly to payroll-related questions from employees.
• Interact closely with human resources to support accurate payroll processing.
• Assist with payroll-related audits or audit request.
• Provide year-end support, research, and reconciliation for auditor requirements.
• Collaborate with the other finance department employees to support overall department goals and objectives.
• Identify and implement process improvements.
• Demonstrate the NYSTEC core values and behaviors.
• Other duties as assigned.

About you:

Required Qualifications

• Ensure accuracy and timeliness of information, reports, and daily functions.
• Proficient in the Microsoft Office 365 operating environment using Microsoft Office applications, email, SharePoint, and Human Resources Information System (HRIS) systems.
• Experience with payroll systems, preferably Ultimate Kronos Group (UKG).
• Basic accounting knowledge.
• Strong knowledge of proper taxation of employer paid benefits and of federal and state laws and regulations related to payroll.
• Advanced written and verbal communications skills.
• Detail oriented and demonstrates a high level of accuracy.
• Innovative thinker continually striving for process improvements and efficiencies.
• Must exercise a high degree of confidentiality.

Education and Experience

A high school diploma or GED and five years of all-encompassing bookkeeping experience for a medium sized organization. Must be experienced in processing payroll, preferably UKG. An equivalent combination of advanced education, training, and experience will be considered.

The pay range for this position is $60,406.00 to $74,072.90 per year.

It is NYSTEC's policy to provide equal employment opportunity (EEO) to all individuals, regardless of actual or perceived race, color, creed, religion, sex, or gender (including pregnancy, childbirth, and related medical conditions), gender identity or gender expression (including transgender status), age, national origin, ancestry, citizenship status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, military service and veteran status, sexual orientation, marital status, or any other characteristic protected by local, state, or federal laws and ordinances. NYSTEC is strongly committed to this policy and believes in the concept and spirit of the law.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact recruitment@nystec.com if you require a reasonable accommodation to apply for or to perform this job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.

Learn more about NYSTEC by visiting

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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