Contract Administrator Job at Omaha Track, Omaha, NE

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  • Omaha Track
  • Omaha, NE

Job Description

Omaha Track is seeking a detail-oriented Contract Administrator with proven experience in legal research and contract drafting and negotiation. We are looking for a dependable, motivated worker who is dedicated to teamwork, and professionalism. 

Omaha Track is the innovative product and service supplier to the railroad industry-dedicated to providing excellence, quality, and value. We are committed to remaining the industry leader by focusing on continuous growth and improvement in our 4 areas of focus: Materials/Railroad Services/Equipment/Terminal Service

Position Description

C ollaborate with  Sales, Growth and  Operations team s and other  department managers to  p r epar e  and review contracts for new and ongoing projects, subcontractors, MSA contractors and vendors,  and  to ensure  risk mitigation and compliance with  regulatory guidelines and operational needs . Manage leases, real estate tax filings and related transactions  for Omaha Track and its subsidiaries.  

Major Areas of Responsibility

  • Review and revise any open contracts and draft contracts as needed, ensuring compliance with state and federal laws and regulations
  • Communicate with contractors on any open items – including potential new subcontractors and/or MSA contractors as well as any updates/changes with current contractors
  • Ensure timely and accurate contract approval
  • Maintain Sub Contractor agreements including Insurance compliance, requirements, and renewals
  • Monitor subcontractor insurance and communicates with HUB to receive approval on insurance
  • Educate Operations and other departments as needed regarding requirements in contracts
  • Collaborate with safety on employee rosters for new subcontractors or roster changes
  • Write contract cover emails and other communications and notices
  • Prepare, file, track and maintain leases
  • Prepare, file, track and facilitate payment of property taxes
  • Real Estate related transactions
  • Researches and analyzes statutes, regulations, legal articles, judicial decisions and other legal sources; provides written analysis as needed
  • Maintain and organize all contract, lease, property tax and related files including uploading and tracking documents
  • Track expiration dates for leases and contracts
  • Ensure that all records of contracts, leases, taxes and related records are accurate and up to date
  • Track outside counsel invoices and process them for payment
  • Coordinate receipt and organization of due diligence documents
  • Offer notary services as needed
  • Other related duties as assigned

Minimum Qualifications

  • Bachelor’s degree or equivalent experience required
  • Minimum of 3 to 5 years of experience with a law firm or corporation drafting and managing business contracts
  • Demonstrated knowledge of contract law
  • Completion of Paralegal or Legal Assistant program and Railroad operations experience are a plus
  • Excellent written and verbal communication skills with a high level of accuracy and attention to detail
  • Demonstrated strong interpersonal skills with a focus on tact, coaching, public relations, and professionalism
  • Demonstrated ability to prioritize appropriately and successfully manage projects through completion

Work Requirements

  • Dependable and consistent attendance/punctuality
  • Ability to effectively analyze data, identifying trends/themes, and developing efficient solutions and alternatives
  • Ability to build and maintain effective relationships at all levels of the organization
  • Ability to maintain confidentiality with sensitive organizational and personnel information
  • Ability to effectively work in a team environment while still completing independent work tasks/assignments
  • Strong aptitude with technology including proficiency with basic computer programs and Microsoft Office Suite
  • Understand and accurately interpret laws, rules, regulations, and other guidelines
  • Analyze complex problems and develop effective and efficient solutions and alternatives
  • Anticipate events and outcomes; develop strategies and work plans, execute appropriate actions
  • Establish and maintain cooperative and effective working relationships with a diverse group
  • Collect research, and analyze data and prepare clear and concise reports and proposals
  • Ability to meet all functional requirements including but not limited to: lifting, sitting, kneeling, standing, walking, bending, squatting, finger dexterity and reaching above/below shoulders

Great Comprehensive Benefits offered:

  • Paid time off
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Healthcare savings account- HSA
  • Company Paid Short-term & Long-term disability and Life Insurance
  • 401K with Match
  • Quarterly incentive program

 We look forward to receiving your application!

Job Tags

Temporary work, For contractors, For subcontractor,

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